10 Free and easy-to-use online tools for entrepreneurs

Learn how to optimize your time and improve your processes with these tools that will help you organize your activities on your journey as an entrepreneur.

 

ORGANIZE

 

Google Drive: creating and managing documents online

 

This online hosting service is proving to be essential in organizing, storing and sharing files. You can easily work and save all your files online. This tool allows multiple users to edit a document at the same time, you can also import or export your documents in differents formats and you can use up to 15GB of storage, in contrast to Dropbox which offers you 2GB of storage, both on their free version.
This application allows you to work on different formats, such as Google Doc for word processing, Sheet to manage your excel projects, Slide to make presentations and Drawing for creating vector diagrams.

 

Trello: Manage your To Do list instantly

 

Having all your tasks in mind is not easy. Are you looking for a user-friendly platform that can help you organize your task efficiently?
Inspired by the Kanban method, Trello is a collaboration tool that organizes your projects into boards, this platform allows the creation of categories on each board, in the form of listing cards. Each board symbolizes the progress of a project and is related to a particular task. When a task is being processed, a simple click-and-drag system allows to move the card corresponding that task to the appropriate board. Among the many options offered by the platform, Trello allows you to share boards for large-scale project management where each task can be assigned to a team member.

This little wonder exists in free basic version, with all the main features!

 

Toggl: Increase your productivity

 

Toggl time tracking offers a simple and friendly solution for tracking your time.You can easily track your own time or the time of your employees spent on a specific Client/Project/Task.

Create your projects, name your tasks, and start the clock, nothing is more simple.
After a few weeks, you can see the number of hours spent on each project, monthly, weekly or daily by colored diagrams.

This tool is a must to effectively managing your time and ensure the client billing is managed with accuracy and punctuality, while increasing concentration and productivity of your team during the office hours!

 

COLLABORATE

 

Slack - Collaborate with your colleagues

 

Slack is a digital space comprised of different channels to help you communicate with co-workers/teammates and coordinate in a more effective manner. It also allows the management of differents projects.
Slack achieves this is by segregating a team into Channels which can be specialized for different uses or projects as needed, where each team member or department of the company can be associated to a workspace and assigned to a specific conversation. This minimizes noise and allows chats to stay on topic.

It can also integrate some external modules such as google drive or trello, to centralize the project management.

Slack also has a bot which is capable of responding to certain actions. For example, you can schedule recurring alerts or respond to messages that members of your workspace send on public or private channels.

 

Skype - Collaborate with your customers

 

Communicate with your customers easily! Is it really necessary to present this software? Well, this communication monster founded in 2003 is used to receive and make phone calls. All you need is an account, and of course an internet connection. It is also used to share screen, and therefore be able to collaborate on a project in real time: a very useful tool to stay/keep in touch with your team or clients, even if you are thousands of miles away.

By buying credits you can also make your calls to landline and mobile numbers all around the world.

 

COMMUNICATE

 

Canva - graphic design just a click away

 

Still little known a few years ago, this tool has acquired in a few months the status of a true swiss knife of graphic design. While it is true that the platform offers a wide range of templates, for any support, to visually communicate in an attractive and effective way, it does not replace the skills of a real graphic designer.

Nevertheless it is an ideal solution for small structures, because with its easy to use interface and its many templates, we can create infinite designs: posts for social media, posters, flyers, business card, CV, etc.
And for the communication departments, you'll be happy to know that Canva allows you to create teams of up to 50 people in a free basic version to share your projects.

 

 

Mailchimp - Management of emailing campaigns

 

An amazing platform to manage your subscribers and create email marketing campaigns. From the design of campaigns, the follow-up, the management of mailing lists, the A / B tests, the reports, the access to the subscriber profile, etc ... Here is the dreamed tool to build your brand image from the beginning. The free basic account allows you to send up to 12,000 monthly emails and manage up to 2,000 subscribers lists.

 

ANALYZE

 

Google Analytics - The key insights of your website

 

An essential tool for your web is of course Google Analytics. This free tool can help you shape the success strategy of your business. It is a is a set of measurements that help you understand your website performance, a platform that compiles the number of visits you have on your website, their origin, and the pages visited, but above all it gives you key information such as the number of sales, conversions, etc ... a rather easy tool to use, which gives a considerable amount of valuable information to study the behavior of your visitors on your website as a free analytics service offered by Google! Knowing your audience and what they want is an important success factor for any website and the best way to know your audience is through your traffic stats.

 

Fullstory - See your site through your users’ eyes

 

FullStory records and reproduces real user experiences on your site helping you support customers, boost conversions, and debug faster with just a click away. A simple record of your customer journey on your website. Improve the user experience of your website by analyzing how your customers use your site: knowing your strengths and weaknesses is child's game with FullStory!

On the free version, you have access to replays and lives, simple metrics on user trends, knowing who are your most frequent visitors based on the number of events per session, and the average time spent on the site, among other things.

 

ACCOUNTING

 

Xero - Your finances live!

 

This online accounting software helps you manage your business by giving you access to your finances live.
There is no totally free version of this accounting software, however you can check it on a 30 days free trial period.

 

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